How Can I Upload Powerpoint in Media File
At that place'south a lot of reasons why you may want to ship and share your PowerPoint presentations. For example, some of your colleagues or your audition members may ask you for a copy. Or maybe yous want to spread your presentation's message to a wider audience – one that'due south not limited by the iv corners of a room or auditorium. In this article, I'm going to share with you x different ways you lot can send and share your PowerPoint presentations with your audience, your teammates, or even the whole earth, for that matter!
In the old days, sharing your presentation file with someone else meant literally bringing your calculator to that person. If yous've personally experienced this yourself, yous know information technology'south not the easiest or most user-friendly affair in the world. Thankfully, with massive improvements in file sharing technology, sending and sharing your presentation file is as easy as 1-2-3. Here are 10 easy means y'all can try sharing your PPT file today:
The nearly recent versions of PowerPoint include a Share push in the upper right corner of the ribbon. While the Mac and PC versions of PowerPoint differ, you'd nevertheless need to upload the PPT to the "cloud," that is, OneDrive or SharePoint.
Here's how the Mac version looks like:
Choice one (Save to "cloud" and share):
Click on Share. You'll be asked to specify the file name and identify where you want to upload your file.
If yous oasis't signed in to OneDrive or SharePoint, you'll get this popup:
Select the cloud service you want to use and log in. And so name your file and hit the Save button.
Once your file is saved to the deject, you will then need to click on the Share push button again. This time you'll see these sharing options beneath. Only click the method you desire to apply:
Option 2 (Send a re-create via email):
Click on Share then Send a Copy. You'll and so be presented with ii choices: either salvage the file in PPT format or PDF.
One time you've chosen the file format, simply click on the Email as Attachment button and the Mail app will open up and attach your file automatically.
And here's how the Windows version looks like:
Option 1 (Save to "cloud" and share):
Click on Share. If you're not logged in to Role, you'll become a prompt asking you to login and then you lot tin can upload your presentation to OneDrive.
Once you're logged in, yous can and so upload your file to OneDrive or SharePoint. You'll then encounter the Transport Link pop-up beneath:
Note that you have different sharing options for your newly uploaded PPT file. Run into the red arrow in the above screenshot? Click that and you'll run into the post-obit Link Settings:
Once you've specified all your desired settings, hit the Utilize push. Then don't forget to hit Send afterwards on.
Option 2 (Send equally an email attachment):
Your 2nd option is to send your PPT file as an zipper. You tin can choose to either go along the PPT format or relieve it every bit PDF instead.
If yous're using Outlook as your default email client, then Outlook is going to automatically open and adhere your file for y'all.
2. Expert onetime-fashioned USB stick
Deject-based file sharing is pretty pop nowadays, and for expert reason also! But sometimes, you may find yourself cut off from the residue of the world, that is, you may detect yourself with NO access to the Cyberspace. What practice yous do then? Well, at that place's no need to panic. Simply plug in a good, ol' USB stick and you'll accept your file saved and ready to be shared. Just, of course, nothing'due south ever that unproblematic, is information technology?
For instance, if y'all don't pay attention to how you lot salvage your file, you may observe yourself sweating when yous realize your slides await different from when you last saved it. You probably spent hours looking for the perfect font(s). And then you find out on the mean solar day of your actual presentation that your font wasn't saved and now you're stuck with the default Calibri font!
Here'southward how you make sure your font is preserved no matter which estimator yous use:
On Macs:
Go to the PowerPoint Preferences > Output and Sharing > Salvage > Font Embedding. Tick the box that says, "Embed fonts in the file."
On Windows:
Become to File > Options > Save. In the section "Preserve fidelity when sharing this presentation," tick the box which says, "Embed fonts in the file." You can so choose to embed but the characters used in the presentation or embed all characters.
Of form, the downside to saving your PPT file on a USB stick is that there's a lot of security risks involved. Your USB could become corrupted and your file unusable. Or mayhap y'all'll have an older version of PowerPoint and yous'll run into compatibility bug. At that place's a lot of external factors involved that tin potentially destroy your entire presentation, so keep that in listen when you salvage your file on a USB stick.
3. Save your presentation file as a PDF file
There may be times when yous'll need to share your presentation every bit a PDF file. For example, someone'south requesting a copy of your slideshow, but they don't have PowerPoint installed on their computer. If this is the case, then you may want to consider saving your presentation in PDF format. Here's how:
On Macs:
Option 1 (Save Equally selection).
Click File > Save Equally. In the dropdown for File Format, select PDF from the various options. And so hitting Save.
Option 2 (Export pick):
Go to File > Consign. In the dropdown options for File Format, select PDF. And then hit Export.
On Windows:
Saving or exporting your presentation file to PDF on a Windows calculator is similar to a Mac. Y'all've got the aforementioned ii options as well using the Save As and the Export methods.
Choice 1 (Save As method):
Go to File > Save As and cull the location where you want to save your file. As you can see on the screenshot below, yous've got a lot more dissimilar file options on Windows. Select PDF from the dropdown list. And then don't forget to hit the Save button.
Pick 2 (Export method):
For this method, click on File > Export > Create a PDF/XPS Document similar you run across beneath:
You'll then get this pop-upwards on your screen:
As you lot can see on the screenshot to a higher place, you'll demand to specify the location where yous desire to save your PDF file. Write your file proper noun. And so specify whether y'all desire to optimize the file for standard PDF (best if you want to print the file) or if you want the lightweight, online-ready PDF version. You tin also cull whether you want to open the file after you hit the Publish button.
If you desire even more options for your new PDF file, all you have to do is click on the Options button and you'll see this on your screen:
Cull the options that best fits your requirements, hit OK, and then the Publish button. Conversion is going to accept a few seconds depending on how big the PPT file is.
four. Use a file sharing service
File sharing services like Google Drive, OneDrive, and DropBox are all the rage nowadays. Why? Because saving to the "cloud" is cost-effective and yous tin access your files from anywhere in the world as long as yous've got Internet connection!
Most of these services offer a complimentary trial, so yous don't need to spend any money to get started. If you lot've got a Google account, yous automatically become 15GB for free. OneDrive offers upwardly to 5GB in gratis storage while DropBox just gives you up to 2GB complimentary.
File sharing services help you save a ton of fourth dimension. You don't need to save your file to a USB stick, bring that stick over to a new figurer, so open the file there. Thanks to deject technology, yous simply need to upload the file once, and you lot tin admission it whenever, wherever!
Uploading your file is an extremely simple thing. Most, if not all, of these kinds of services allow y'all to only drag and drop your file. In one case uploaded, you can simply click on 'share' or get a shareable link which you can then send via e-mail or chat. Here's how it looks similar on Google Drive:
If you're frequently on the go and you demand admission to your presentation files on various devices, then saving your PPT to the cloud is the best affair for you to do. You can access your files via a computer browser or mobile app.
5. Upload your PPT to a slide hosting service
Presentation hosting is pretty much file sharing service on steroids. This means you become to take advantage of all the benefits of file sharing services plus a whole lot more than! When y'all upload your slides to sites like SlideShare, Speaker Deck and iSpring Cloud, you get the option to non just transport shareable links where people can view and download your presentation, but you as well get an embed code to upload your file to a website or blog!
Some services even let you to track how many people have viewed and downloaded your file. You can besides get direct feedback from your audition. Lastly, if you want to make sure all your PowerPoint effects and transitions are preserved, then you should definitely look into signing up for an iSpring Cloud business relationship (information technology'south a monthly subscription but you tin can try it free for fourteen days).
6. Convert your PPT to video format
If yous truly want to go the most number of eyeballs on your PPT slideshow, then consider repurposing your file to video format. What's actually great nearly this option is that your PPT is going to appear exactly equally intended! This ways that all your fonts, effects, transitions, timings, and even your audio narrations will appear on your video. You can then upload your new video to YouTube, the 2nd largest search engine in the globe!
So, here's how you convert your PPT slideshow to video format:
On Mac:
Click on File > Export. Specify your file proper noun and the location where you want to save your file. And then in the dropdown for File Format, select MOV.
Y'all'll and then be presented with some options for your video:
Choose whether you want Presentation Quality, Cyberspace Quality, or Low Quality. The Width and Pinnacle will then adjust automatically. Then set the Timing for your video. When you're happy with your settings, click Export.
On Windows:
Option 1 (Save a Copy option):
Click File > Salve As. In the file type dropdown, you can choose to save your PPT equally MPEG-4 Video or Windows Media Video file. And then striking Save.
Option 2 (Export option):
Use this selection if you want to preserve everything (animations, transitions, fonts, media, etc) in your presentation. Go to File > Export > Create a Video and select the settings you desire to utilise for your video.
For video quality, y'all tin choose from Ultra HD (4K video), Total HD (1080p), Hard disk (720p) and Standard (480p). The college the video quality, the bigger the file size besides so keep this in mind if yous're planning to upload your video to YouTube.
At this point, you tin can tape your timings and narrations if you oasis't done then already. If you just want the slides on your video, that is, you don't want to add together your timings and voiceovers, then just exit the default option like you see on the screenshot above. Then specify how many seconds should be spent on each slide (the default is 5 seconds). When you lot're happy with your settings, hit the Create Video button.
As I've mentioned above, YouTube is a search engine. This means that if you want to become the about number of organic views on YouTube, then you should make sure you optimize your video. Check out this in-depth guide from Backlinko. Don't forget to share your video on various social media platforms!
7. Embed your presentation on a web page
If you have your ain web log or website, and yous want to share your PPT file with your site visitors, then you lot should embed your presentation on your site. There's a variety of methods yous can apply. You tin upload your file to a slide hosting service (see #5) like SlideShare and then generate the embed code and paste it on your website!
(Click the Share button and the codes to a higher place volition appear on your screen.)
If you upload your video to YouTube, you'll find your embed code by clicking on the Share button below the video.
Click on Embed to get the full code like you encounter beneath:
1 big reward of using the methods I've outlined hither is that you don't need to worry about using up all your web hosting'south bandwidth. This is because the file is hosted elsewhere, and so you're not going to run low on bandwidth.
If you want to get the virtually number of people to watch your PPT, then sharing information technology on social media is the way to become. There are a lot of social media channels out there – Facebook, Instagram, Snapchat, Twitter, Pinterest, to name a few.
Obviously, you can upload your content to as many social platforms equally possible. However, depending on the results y'all're later on, you lot may want to narrow it down to wherever your target audience is hanging out.
Hither are a few piece of cake methods you can utilize to become started:
- Upload your PPT file to a file sharing service (method #4)
- Utilize a slide hosting service (method #5)
- Upload your converted PPT-to-video file to YouTube (method #6)
In one case your file is uploaded to the cloud, and so sharing information technology to the rest of the globe broad web becomes a much simpler chore. For instance, if you upload your file to Google Drive, then yous can simply re-create and paste the shareable link to your presentation and then postal service the link anywhere you desire!
If you upload to SlideShare, then y'all tin share your slides to Facebook, Twitter and LinkedIn in but a few clicks.
If you uploaded your video to YouTube, y'all've got even more social networks to transport your video to – at that place's Facebook, Twitter, Google+, Blogger, Reddit, Tumblr, Pinterest, and more!
Another technique you can use to brand the most out of your presentation slides is to convert it to images. This is especially useful if you've got well-designed slides! Middle-catching images get shared a lot on social media then you lot should definitely consider this option. Here's how you can catechumen your slides to images:
On Mac:
Go to File > Export. In File Format, select the paradigm format you want to use (JPEG and PNG are most normally used). Choose whether you want to salvage every slide or just the electric current slide every bit an paradigm. So hit Export.
On Windows:
Pick 1 (Salvage a Copy selection):
Become to File > Salvage a Copy. Choose the epitome file type you lot want to employ for your images. Then hitting the Save push. You lot'll then be asked whether yous desire to export all slides as images or but the current slide.
Option 2 (Export option):
Become to File > Export > Change File Type. In Image File Types section, choose whether yous desire the slides to be exported equally PNG or JPEG. Then click on Save As.
Once you've got your images, go on your favorite social media sites and share your presentation images with your followers!
9. Broadcast your presentation slides on webinar
In the past, seminars could only be conducted in person. Just nowadays, thanks to fast Internet technology, you can now concur seminars over the web, hence the proper name "webinar."
You can share your PowerPoint slides on your computer screen and then broadcast information technology to your audition. The good thing is they're not express to being passive viewers either. This is considering many webinar software allows for a certain degree of interactivity. Your viewers can ask yous questions during the webinar, yous tin can ask them to respond a poll, then on, just similar in a face-to-face seminar.
Webinar software like GoToWebinar and WebinarJam offering a ton of features. You tin can pre-tape your presentation, so y'all don't need to exist physically doing your webinar live. You lot can also upload your recorded webinar to YouTube, your website, and social media.
If you don't desire to pay for webinar hosting, y'all tin can use Facebook Live, YouTube Alive or Google Hangouts to stream your presentation. Here's a practiced tutorial to guide you through the process:
ten. Use Microsoft's Office Presentation Service
For Mac users, you're going to accept to skip this part. Unfortunately, the Office Presentation Service is only bachelor on Windows computers at this particular indicate in time. This free service makes information technology easy for PowerPoint Windows users to share their presentations online. At present, this is just a basic service, mind you. It doesn't come anywhere near the features offered by whatsoever webinar platform, but for a costless service it'due south serviceable.
Basically, all you demand to do is just go to the Slide Show tab, then click on Present Online.
Yous'll then meet this dialog box beneath:
Y'all tin choose to let your audience download your presentation or not. If you want them to, then make sure you tick the checkbox that says, "Enable remote viewers to download the presentation." Then hitting the Connect button.
The next thing y'all need to practise is to re-create the link, then send it to your audition.
When you're gear up to start your presentation, hit the Start Presentation button. And that's basically information technology! Anybody with a link can now view your presentation online!
Conclusion
Creating and presenting PowerPoint presentations take a lot of time. If yous want to brand the most of it, then you lot should share your presentation with everyone who stands to benefit from the information you've laid out in your slides.
Source: https://24slides.com/presentbetter/share-powerpoint-presentations